Operations Support Coordinator
Melbourne, Australia
Part-time Role – 22.8 hours Per week
Open to VIC/SYD based candidates
At Bupa, purpose meets possible. Join us and help shape a future where healthcare is more connected, more personal and more human.
We’re a global healthcare leader trusted by millions and committed to helping people to live longer, healthier, happier lives and making a better world. Healthcare is changing, and so are we.
We’re investing in more clinics, better systems and smarter, more connected ways to help our customers. As we continue to expand our services and invest in innovation, you’ll help create a healthcare system that meets people where they are, responds to what they need and leaves them better than before.
Here, your work has purpose, your voice matters and your future is full of possibility.
Just imagine the impact you could make.
The purpose of this job is…..
Reporting into the Chief Operating Officer, Dental, Optical & Hearing – In this Par-time Role as the Operations Support Coordinator plays a key role in supporting the efficient day-to-day operations of the team by providing high-quality administrative and operational assistance. This role is suited to a highly organised and proactive individual who can effectively manage competing priorities, maintain strong attention to detail, and contribute to the overall success of the team.
Responsibilities include:
- Provide day to day business administrative support to the Dental, Optical & Hearing function.
- Support for the COO of DOH including calendar and expense management.
- Act as a point of contact for internal and external parties where appropriate, including prioritising and distributing emails, correspondence and mail.
- Prepare presentations, spreadsheets, documents and prepare ad hoc reports as required.
- Invoice management – raising purchase orders, payment requests, ensuring timely approval and recording of accounts and information.
- Expense management – reconcile corporate cards and expense reimbursements on a monthly basis.
- Travel management – Manage travel bookings internal and external for Dental, optical & hearing in line with the Bupa travel policy.
- Event support – Supporting team events when required
What you’ll need to make it possible
- 3+ years providing team assistant support at a mid to senior level
- Proven ability to meet strict deadlines in an organised manner
- Experience in utilising judgment, confidentiality and discretion at a senior support level
- Strong stakeholder management, with the ability to engage with Executives and Business Leaders, and all people throughout the organisation to achieve shared outcomes
- Ability to use initiative and drive when managing multiple business support priorities
- Demonstrable attention to detail and follow-up to ensure accuracy and timeliness of work
- Technical Skills: Microsoft Outlook (Advanced), and Microsoft Word, Microsoft Excel, Microsoft PowerPoint (Intermediate)
- Accurate word processing skills with attention to detail
- Experience with troubleshooting general technology issues and navigating systems (Windows & Apple)
Why you’ll love it?
We support our people to be the healthiest and happiest versions of themselves.
Here at Bupa your wellbeing, identity, and personal story are respected and valued. We are committed to building diverse teams that are reflective of the communities we serve and fostering a fair and inclusive workplace free from discrimination, bullying and harassment. We encourage applicants from all backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, and LGBTQIA+ applicants and are dedicated to removing barriers to participation.
We are dedicated to removing barriers to participation. If you need any reasonable adjustments during the recruitment process, or if you’d like to discuss how this role can be flexible for you, please let us know so we can support your participation on an equitable basis.
If this sounds exciting, we’d love to hear from you. Let’s shape the future of healthcare, together.
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