The opportunity:

An exciting opportunity has become available within our Company Secretariat team at Bupa.

As a Company Secretarial Administrator, you will play a key role in ensuring the smooth running of all Subsidiary Board and Committee Meetings, regulatory and corporate administration. To be successful, you’ll bring previous experience in a similar role, a proactive mindset, and a keen eye for detail.

At Bupa, we care about you and your career, and we have a strong culture of succession planning and promoting internal movements to ensure our employees are constantly learning new things and feeling challenged in their role.

This role is ideally located in Melbourne but will also consider anyone from Sydney.

How will I help?

Key accountabilities include:

• Co-ordinating and managing logistics for Bupa ANZ Board Committees and Subsidiary Board meetings including distributing papers via Diligent Boards, liaising with Business Unit executives, managers and assistants, co-ordinating presenters and preparing shell minutes  
• Preparing, co-ordinating & distributing circular resolutions for subsidiary companies
• Providing administrative support for Bupa ANZ Board, Board Committee and subsidiary Board meetings  
• Preparing and lodging forms with and paying fees to regulators such as ASIC and ACNC and maintaining records ASIC and ACNC records/filings
• Registering & renewing business names via ASIC and maintaining a Register of Business Names
• Maintaining statutory records for all Bupa ANZ companies
• Managing company information on Diligent Entities
• Maintaining the Company Secretariate procedures manual and documenting key processes
• Liaising with Bupa Group Company Secretariat (UK)
• Working as a valued team member, pro-actively providing support to other team members and contributing to the completion of work in a consistent and efficient manner across the team

Why work at Bupa?

We keep our people smiling by helping them improve their lives in and outside of the office.

We’re a welcoming lot, no matter who you are or where you’ve come from. We welcome all talents and backgrounds and embrace our differences, so you can bring your true self to work.

We support our people to be the best version of themselves, physically and mentally. With a healthy work/life balance, leadership support, study leave, volunteering options and a commitment to promoting from within. We reward our people and celebrate their success, provide initiatives that develop careers and look after our people’s health, wellbeing, and futures.

What do I need?

• Previous experience in a similar role providing company secretarial support
• Knowledge of corporate governance practices and directors’ meetings
• A graduate certificate of applied of corporate governance not essential but will be viewed favourably
• Good Adobe and Microsoft Word, Excel and PowerPoint skills
• Excellent organisation and communication skills
• Detail oriented and accurate in delivery of work
• Proactive and demonstrated time management skills including the ability to manage competing priorities to achieve deadlines and desired outcomes.

About Bupa Asia Pacific:

Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

Our people reflect the diversity of our community. At Bupa, your wellbeing, identity and own story is respected and valued.